Privacy and Policy - South African Agricutural Awards

Privacy Policy

1. Introduction

The South African Agricultural Awards (“the Awards”, “we”, “us”, “our”) are committed to protecting the privacy and personal information of all entrants, nominees, adjudicators, partners, and stakeholders. This Privacy Policy explains how we collect, use, store, and protect personal information in accordance with the Protection of Personal Information Act, 4 of 2013 (POPIA) of South Africa.

2. Personal Information We Collect

We may collect and process the following personal information, where relevant:

Full name and surname
Identity number or registration details (where applicable)
Contact details (email address, telephone number, physical address)
Organisation or business information
Biographical information and professional background
Photographs, videos, logos, and supporting documents
Any other information voluntarily provided as part of an Awards entry or nomination

3. How We Collect Information

Personal information is collected when you:

Submit an entry or nomination
Communicate with us via email, forms, or other platforms
Participate in Awards-related activities, events, or promotions

4. Purpose of Collection

We collect personal information for the following purposes:

Administering and managing the Awards process
Assessing entries and nominations
Communicating with entrants, nominees, finalists, and winners
Verification and adjudication processes
Marketing, publicity, and promotional activities related to the Awards
Legal, regulatory, and compliance purposes

5. Lawful Processing

Personal information is processed lawfully and fairly, and only for the purposes for which it was collected. By submitting information, you consent to its processing in line with this Privacy Policy.

6. Sharing of Information

We may share personal information with:

Members of the adjudication panel
Awards organisers, administrators, and service providers
Sponsors and partners, where relevant to the Awards

All third parties are required to maintain appropriate confidentiality and data protection measures.

7. Data Security

We take reasonable technical and organisational measures to safeguard personal information against:

Loss or damage
Unauthorised access
Unlawful processing

Access to personal information is limited to authorised persons only.

8. Retention of Information

Personal information will be retained only for as long as necessary to fulfil the purposes outlined in this Privacy Policy or as required by law.

9. Your Rights

In terms of POPIA, you have the right to:

Request access to your personal information
Request correction or deletion of inaccurate or incomplete information
Object to the processing of your personal information in certain circumstances
Withdraw consent, subject to legal and contractual restrictions

Requests may be submitted in writing using the contact details provided in the website.

10. Marketing and Publicity

By entering the Awards, you consent to the use of your name, images, and related information for Awards-related publicity and promotional purposes. You may object to marketing communications at any time by notifying us in writing.

11. Cookies and Online Platforms (if applicable)

Where our website or online platforms use cookies or similar technologies, these are used solely to enhance user experience and improve platform functionality.

12. Changes to This Privacy Policy

We reserve the right to update or amend this Privacy Policy from time to time. Any changes will be published on our official platforms.

13. Contact Information

For questions, requests, or concerns relating to this Privacy Policy or the processing of personal information, please contact: admin@agriawards.co.za